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1. How to categorize emails in outlook +2016 how to#
2. How to categorize emails in outlook +2016 mac os#

See this video for a demonstration of using Categories in MS Outlook.Ĭatherine Sanders Reach is the Director of the North Carolina Center for Practice Management. These menu-created rules automatically assign categories to incoming e-mail based on sender or subject line or keyword in the e-mail, and so save a. You can search across all of Outlook (or just email, contacts, calendared items, tasks) for specific Categories or create a Search Folder for Categories. One of the primary reasons using Outlook Categories is faster than using lots of topic-named folders is that you can auto-categorize incoming mail very easily using Outlook Rules. In email you can sort by Category by right clicking in the header row, selecting “field chooser” and clicking on “Categories”. Once you have created categories you can assign a category (or multiple categories) to any email, calendar event, contact, or task. You can also rename and delete categories in the “All Categories” dialog box. You will create a new category name and assign a color and optionally a shortcut key. To create a new Category choose “All Categories” and in the resulting dialog box choose “New…”. To create a new category in Mail in the Home tab in the Tags group click on “Categorize”. Categories are also useful for adding consistent keywords to Outlook items, similar to a “See Also” reference in an index. Then you can search for a category to discover all items “tagged” by this category or even create a Search Folder. For instance, if you appear in multiple courts you could create categories like “Durham County” “Chatham County” or “Orange County” and apply those categories to emails, calendared items, court personnel in your contacts, etc. You may have created a folder for the client/matter, but you can be broader or narrower with categories. This video lesson is from our complete Outlook tutorial, titled “ Mastering Outlook Made Easy v.2019 and 365.First you will need to create a new category.

How to categorize emails in outlook +2016 how to#

The following video lesson, titled “ The Sent Items Folder,” shows you how to open the Sent Items folder in Outlook. The Sent Items Folder in Outlook – Video Lesson Then select the “Sent Items” folder in the Folder Pane.To open the Sent Items folder in Outlook, click the “Mail” icon in the Navigation Bar.The Sent Items Folder in Outlook – Instructions The Sent Items Folder in Outlook – Instructions: A picture of the Sent Items folder in Outlook. To learn how to attempt to recall an email message, please read our “ Recall a Message in Outlook” blog post. When you send the message, its routed to. Then, click Request a Delivery Receipt or Request a Read Receipt. This function will only work, however, if the recipient of the email has not yet opened the message. Before you send a message, click the Options tab. The Sent Items folder also lets you attempt to recall messages you have sent to others. To learn how to resend messages from the Sent Items folder, please read our “ Resend a Message in Outlook” blog post. You can use the items in your Sent Items folder to resend messages that were lost during delivery. Email is normally very reliable, but occasionally problems can occur that will cause you to lose messages you tried to send. The Sent Items folder in Outlook also lets you resend lost messages. You can view, sort and print messages in the Sent Items folder the same way that you would in your Inbox. The Sent Items folder contains copies of all the messages that you have sent to others.

Then select the “Sent Items” folder in the Folder Pane. To view the contents of the Sent Items folder in Outlook, click the “Mail” icon in the Navigation Bar. The Sent Items Folder in Outlook – Overview

How to categorize emails in outlook +2016 mac os#